Effective October 2018 New York State requires that every employee (including part-timers) be trained to prevent sexual harassment in the workplace. This training must be attended annually and must be interactive.

Relevant Q&As

By what date do all of my employees need to be trained? All NYS employees must complete the model training or a comparable training that meets the minimum standards by October 9, 2019.

How often must employees receive sexual harassment prevention training? Employees must be trained at least once per year. In subsequent years, this may be based on the calendar year, anniversary of each employee’s start date or any other date the employer chooses.

What about new employees? As employers may be liable for the actions of employees immediately upon hire, New York State encourages training as soon as possible. Employers should distribute their sexual harassment policy to employees prior to commencing work and should have it posted where employees can easily see it.

What if an employee only works part-time? NYS employers are required to ensure that all employees receive training.

Record Keeping Requirements: Employers must keep a record of all antiharassment training conducted. The record may be electronic. Employers must maintain these records for at least three years and make the records available for Commission Inspection upon request.

Interactivity Requirements: NYS employer’s sexual harassment prevention training must be interactive, meaning it requires some level of participation by those being trained.

Mindy Stern, SPHR, SHRM-SCP, ACC is a trusted HR advisor, career and leadership coach, author, speaker and president of AIM Resource Group Inc. Visit the website at www.aimresourcegroup.com  or  contact mstern@aimresourcegroup.com to discuss how we can help you can comply with NYS Sexual Harassment Prevention Training.